ORGANIZED BY
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Andrew Ng Swee Swee Group
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DATE
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30th/Jan/2016
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VENUE
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Taman Rimba Kiara@TTDI
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TIME
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6:45am-1:00pm
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ORGANIZING CHAIRPERSON DETAILS
NAME
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Ji Hexin
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PROGRAM
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BMAUH
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STUDENT ID
|
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PHONE NO.
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EMAIL
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STUDENT ID
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NAME
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J
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Ji Hexin
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J
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Lim yoong hui
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J
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Andrew Ng
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J
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Martin Samuel
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J
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Hwangbo young
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J
|
Tomoe Suzuki
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J
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Lum Siu Onn(Steve)
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J
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Wang Tianye
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J
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Jeong JaeHoon Hugh
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OBJECTIVES
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1. Improve the environmental condition of Kiara Park by cleaning the park
2. Having a sense of sovereignty that each one of us is the one who can make a better community and the world. This mind can draw out a continual community service from the participants from this activity.
3. Sharing our thoughts with the visitors of the park by inspiring them with posters. Promotes the well-being of the nature and our earth for the future generations to come.
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GUEST(S) OF HONOR
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FULL NAME
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**OPTION**
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DESCRIPTION
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FULL NAME
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DESCRIPTION
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CONTENT
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|||||||||||||||||||||||||
TASK DELEGATION
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**SAMPLE ONLY**
Organizing Chairperson: Ji Hexin
- Person-in-charge of the event
- Monitor the progress of the event
- Guide and advice the committees
Vice Organizing Chairperson: Lim Yoong Hui
- Assist the organizing chairperson
- Monitor and advice the committees
Secretary: Jeong Jea Hoon, Wang Tianye
Treasurer: Lum Siu Onn
Auditor: Hwangbo young
Program Coordinators: Andrew Ng, Martin Samuel
Publicity Coordinator: Tomoe Suzuki, Lum Siu Onn
See more details in appendix 1
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PROGRESS TIMELINE
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2016
Jan 15th - 1st Meeting, settle down group numbers (Justin hasn’t enrolled in yet)
Jan 21st - 2nd meeting, job delegation
Jan 26th - Meeting, briefing for our event, poster and transportation preparation
Jan 30th – pursue event
.
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PROMOTION
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- Poster
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EVENT DESCRIPTION
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Our community service event is to clean up the TTDI park reserved forest. We hope by doing this, the place will be much cleaner and more appealing for others to visit. We would also take action such as spreading flyers and posting up posters to spread awareness in hope that everyone can play a part in keeping the reserved forest in the best condition possible.
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||||||||||||||||||||||||
ITINERARY
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||||||||||||||||||||||||
CHECKED BY DEAN/DIRECTOR
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||
CHECKED BY,
_________________
MR. N. DENNICE
DEAN OF PRE UNIVERSITY STUDIES
PRE UNIVERSITY STUDIES
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REMARKS:
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PROPOSED BUDGET
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|||||
EXPENDITURE
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|||||
NO
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ITEMS
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QUANTITY
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UNIT PRICE (RM)
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SUBTOTAL
(RM)
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TOTAL (RM)
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1
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Disposal Bag (Xtra Large 10pc)
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1
|
6.90
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6.90
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|
2
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Disposal Latex Gloves (10 pc)
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2
|
3
|
6
|
|
3
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Transportation Fees (Subang-TTDI) (By 2 Cars)
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2
|
30
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60
|
|
4
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Printing Fees (Est.)
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-
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2
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2
|
|
5
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Parking Fees
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2
|
5
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10
|
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6
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Printing fees(proposal&poster)
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2
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2
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7
|
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TOTAL
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91.90
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||||
Appendix 1: Job scopes & deadlines
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||
Name (position)
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Job scope
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Due day
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Ji Hexin (OC)
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1. Job distribution
2. Prepare and compile proposal
3. Email proposal to Ms. Neeshanti
4. Get Ms.Neeshanti’s permission with Hugh
5. Present proposal on 28th/Jan with Steve
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1. 22th/1
2. 4:00pm 26th/1
3. 5:00pm 26th/1
4. 9:00am 27th/1
5. 8:00am 28th/1
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Lim Yoong Hui (VOC)
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1. find event location
2. Transportation
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1. Before 7:00pm 24th/1(Sunday)
2. Please get it ready on 27th
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Tomoe Suzuki (Publicity Coordinators)
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1. Design poster (please send it to Hugh )
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1. 25th/1
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Hwangbo young (Auditor)
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1. Monitor and remind the team about the deadline.
2. 3 objectives of our event(3 sentences would do, send it to Hexin)
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1. anytime
2. 25th/1
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Lum Siu Onn
(Treasurer & Publicity Coordinator)
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1. budget in proposal (transportation fee, poster and proposal printing fee etc. send it to Hexin)
2. Present proposal on 28th/Jan with Hexin
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1. 25th/1
2. Present proposal on 28th/Jan
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Andrew Ng (Program Coordinators)
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1. Write event description in proposal (a paragraph would do)
2. Double check the proposal before hand it in (Hexin will send it you)
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1. Before 5:00 pm 25th/1
2. 5:00pm 26th/1
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Martin Samuel ( Program Coordinators)
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1. Prepare event itinerary (send it to Hexin)
2. Transportation
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1. 25th/1
2. Please get it ready on 27th
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Wang Tianye (secretary)
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1. Taking in charge of authorization letter (if necessary, get it from Hexin, print it out and get signature)
2. Transportation
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1. Before we go to our event.
2. Please get transportation ready on 27th
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Hugh Jeong Jea Hoon (secretary)
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1. Update the itinerary to FB.
2. Print proposal (Andrew will send it to you)
3. Print poster (Tomoe will send it to you on 25th)
4. Get Ms.Neeshanti’s permission with Hexin
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1. 6:00pm 28th/1
2. before presentation 28th/1
3. before we go
4. 9:00pm 27th/1
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